The DVLA uses the terms Grantee and Nominee on both the V750 Certificate of Entitlement (pink) and the V778 Retention Document (green). These terms are not used in everyday conversation and are a cause of great confusion to owners of personalised registration plates.
In this blog post we will attempt to explain in plain English what the terms Grantee and Nominee actually mean and how they affect you in relation to your personalised registration.
At the top left hand-side of the V750 and V778 is the word Grantee. Underneath is a name and address. It could be a company name or the name of an individual. In simple terms, the company or person named as the Grantee holds power of authority over the document.
Only the Grantee can sign the document and the DVLA will only release information to the Grantee*.
The purpose of a V750 or V778 is to hold on to or retain a personalised registration when it is not registered to a vehicle. There are only a few tasks that are associated with these documents:
Assigning or transferring the registration to a vehicle
Adding or changing a Nominee
Renewing or extending the document for one, two or three years
Changing the address of the Grantee
Applying for a refund of the £80 transfer fee
Just to reiterate only the Grantee has the power to carry out these tasks.
So who or what is a Nominee? The Nominee information appears on document at the left hand-side underneath the vehicle registration number and the expiry date. You will either have the words ‘NOT APPLICABLE’ showing, or you will be able to see a name or company name.
The Nominee comes into play when it is time to transfer or assign the personalised registration to a vehicle. The easiest way to explain this is to use an example. Stephen Gill has the personalised registration 49 SG held on a DVLA document. Stephen Gill is the Grantee, his name and address is shown on the document.
Stephen has now retired and is moving to Spain. He sells his registration 49 SG to Sarah Greening. As it stands the registration 49 SG can only be transferred or assigned to a vehicle in the name of Stephen Gill. He is the Grantee and the Nominee section states ‘not applicable’. To be able to transfer or assign the registration to Sarah’s vehicle, Stephen must add Sarah as the Nominee on the document.
By adding the Nominee ‘Sarah Greening’ to the document (£25 fee payable to DVLA) the registration 49 SG can be assigned to a vehicle registered to either the Grantee ‘Stephen Gill’ or the Nominee ‘Sarah Greening’. When we talk about a vehicle being registered to a person, this is the name of the Registered Keeper on the V5c log book for the vehicle.
As soon as 49 SG is transferred or assigned to Sarah’s car, Stephen loses his power of authority over the registration. The document no longer exists in the eyes of the DVLA as 49 SG is now registered to Sarah’s car.
The Grantee name can not be changed on either the V750 Certificate of Entitlement or the V778 Retention Document. Ownership of the document itself can not pass from one person to another. The Grantee will remain the Grantee until the registration is assigned or transferred to a vehicle.
The Nominee has no rights to the Document or the Registration number. What if Stephen added Sarah as a nominee but she then backed out of the deal? Stephen would be a bit miffed but he has nothing to worry about with regards to ownership of the document. The Grantee has the authority; the nominee has no rights whatsoever. I could get my name engraved on a nice piece of wood and attach it to the front door of your house. I do not own your house just because my name appears on the front door.
*The exception to this rule is if a Power of Attorney has been issued. A Power of Attorney is a legal document often issued by a solicitor. The Power of Attorney gives another person, usually a friend or relative the power to sign or conduct business on behalf of someone else. The most common reason for issue of a Power of Attorney is if a person has died or is deemed by the authorities to be incapable of making their own decisions.
Hopefully this information has cleared up any confusion surrounding the Grantee and the Nominee. The Grantee has the rights, the Nominee exists to allow the Grantee ability to assign or transfer the registration to a different vehicle.
If you have any questions leave a comment and I will help in any way that I can.